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Baldwin Accounting has gone paperless! All our documents in paperless format
are available on our computer. Our clients will not only have access to their
accounting records, but also a scanned version of their original documents will
be filed on our system for them. You do not have to keep your documents
organized any more - we do it for you with the scanned images. At the end of
the year, we provide you with a CD of all your accounting data. Because we are
paperless and because we are live online at all times, you now have seamless
accounting. You can also do parts of the accounting that you want to do and
leave the rest to us. Just log in to our secure system and enter your
invoices - when you receive checks, we can apply these for you. There is
never a duplication of effort.
- Baldwin Accounting office will receive all bills
Our clients can fax, scan or mail all of their bills directly to our office for
processing. This reduces the amount of paperwork that our clients must go through
while enabling us to process all bills as they are received. The client can also
gather all bills received either on a weekly basis or twice a month and forward
them to us to process. We take those bills and scan them into our system so we are
completely paperless.
- Enter all bills into accounting system
Some companies do not use their accounting software’s account payable module that
lets them track their accounts payable. Our office, upon receipt of all bills, will
enter each bill received into the accounting system which allows the company to
monitor their accounts payable balances on a daily basis.
- Pay bills with management’s authorization
As bills are entered into the accounting system, our financial specialists will
coordinate a payment schedule with management. Baldwin Accounting currently writes
checks for bill payments on a weekly basis or twice per month. Once a payment
schedule is in place, the financial specialist will pay only the bills that
management authorizes. Once all the checks have been printed, they will be forwarded
to the company for management to review and sign. Company checks are securely kept
at our office. The client is given some checks to keep in case of any emergency.
If the company writes any checks, that information is to be forwarded immediately
to the financial specialist for processing.
- Company credit card statement access
This access allows Baldwin Accounting CPA’s professionals to input transactions as
they occur instead of waiting until the end of the month to receive the statement.
Without this access we will record transactions upon receipt of the statement. Either
way detailed entries will be made so you always have comprehensive information on the
company's expenses.
- Transfer of funds to cover check disbursements
Should the client maintain numerous bank accounts, we will inform management when
there are cash shortages that may require a funds transfer to cover that particular
account.
- Maintain copies of all bills
Our office will keep a copy of all bills received. If you fax or scan bills to us,
copies will be maintained in a digital format. You will have access to these digital
files at all times.
- Review accounts payable
Our financial specialist will review the company’s account payable aging balances
to ensure that the invoices received from the company are reflected.
- Enter customer invoices
Our financial specialist will enter customer invoices into the accounting system
in order to properly maintain accurate accounts receivable balances.
- Mail/email customer invoices
Our financial specialist can mail or email invoices to customers if needed.
- Contact customers on overdue accounts (soft collection)
Our financial specialist can contact customers with a written notice or phone call
to inform them of their outstanding balance. Management of the company will
coordinate when it is appropriate to contact their customers.
- Copies of receipts of customer payments will be sent to
Baldwin Accounting CPA,P.A.
Clients can have all check
payments from customers be sent directly to our office. This
allows us to process the payment immediately upon receipt.
- Record customer payments received
Upon receipt of all customer payments,
each one will be entered into the accounting system and posted towards their outstanding
invoice to properly reflect the new outstanding customer balances.
- Maintain copies of all processed invoices
Our financial specialist will keep
a copy of every invoice that is processed with a copy of the customer payment if available.
- Review accounts receivable
Our financial specialist will review the company’s account receivable aging balances to identify
long outstanding receivables, and to recommend methodologies for reserving against doubtful accounts.
- Have online read-only banking access
This enables our financial specialist to record transactions
as they occur such as automatic debits and withdrawals and properly record any customer payments that are wired
into the account. This allows us to maintain an accurate bank balance in the general ledger on a timely basis
instead of waiting to receive the bank statement after the end of the month to record all of the activity.
- Have signing power on check disbursements
Management can authorize a Baldwin Accounting signing authority on its checking account thus eliminating the need
to forward all processed checks for the company to sign. Of course, this is an optional feature.
- Bank statements can be sent to Baldwin Accounting CPA, P.A.
This allows the financial specialist to prepare the bank reconciliation immediately upon receipt of the bank statement.
- Reconcile bank account
The financial specialist will reconcile every bank account maintained by the company, and report
unusual activity to management.
- Transmit payroll information to 3rd party payroll
administrator
Baldwin Accounting CPA, P.A. l currently has a
relationship with several payroll companies to process payroll for
our clients, or we work with the company's payroll services
provider. The financial specialist gathers the payroll information
every payroll period and transfers that information for the payroll
company to process. Although we don't administer payroll
internally, we provide a seamless solution for your payroll needs.
- Enter payroll information into accounting file
Once the payroll is processed and the payroll company provides
the client with the payroll checks and report, the financial specialist will take the detailed payroll information for that
period and enter it into the accounting system.
- Compute applicable commissions due
If the company has
variable compensated employees, the financial specialist will,
based on the information and structure set up by management
compute the applicable pay for each employee.
- Review payroll entries
Every payroll period, the financial specialist will review the payroll checks and reports to ensure
that the processed payroll reconciles with the information provided to the payroll company.
Call Baldwin Accounting and sign up for our Virtual Bookkeeping services now 407-363-0890.
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